Privacy Policy

Voxel Design Institute, Rajkot (“Voxel Design Institute”, “Institute”, “we”, “our”, or “us”) respects your privacy and is committed to protecting your personal data. This Privacy Policy describes how we collect, use, process, store, disclose, and safeguard personal data when you access or use the Voxel Design Institute Mobile Application (“App”).

This Policy is framed in accordance with:

• Digital Personal Data Protection Act, 2023 (DPDP Act)
• Information Technology Act, 2000
• Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011
• Applicable rules, regulations, and guidelines issued by Indian authorities

By installing, accessing, or using the App, you acknowledge, understand, and agree to the terms of this Privacy Policy.

1. Scope of This Policy

This Privacy Policy applies to:

• All students enrolled at Voxel Design Institute
• Users accessing the App for academic and administrative purposes
• Parents or guardians (where applicable)

This Policy does not apply to third-party websites, applications, or services that may be linked through the App.

2. Information We Collect

We follow the principles of data minimization, purpose limitation, and lawful processing.

2.1 Personal Data
We may collect and process the following personal data:

• Full name
• Mobile number
• Email address
• Student ID / Enrollment number
• Course, batch, and academic details
• Attendance records
• Academic performance and progress reports
• Internal communication records related to academics

2.2 Sensitive Personal Data
We do not intentionally collect sensitive personal data such as:

• Financial or payment information
• Biometric data
• Passwords
• Health or medical data
• Government-issued identity numbers

If such data is required by law or academic necessity, it will be collected only with explicit consent and handled with enhanced safeguards.

2.3 Technical & Usage Data
Automatically collected technical data may include:

• Device type and operating system
• App usage statistics and logs
• Crash reports and diagnostic data

We o not collect:

• Real-time or background location data
• Contact lists
• Camera, microphone, or storage access without user action

3. Purpose of Data Processing

In accordance with Sections 4 and 7 of the DPDP Act, personal data is processed strictly for legitimate, lawful, and educational purposes, including:

• Student enrollment and academic management
• Attendance tracking and academic reporting
• Delivery of study materials and institutional updates
• Internal communication related to classes, exams, and events
• Student support and grievance handling
• App functionality, security, and performance improvement
• Compliance with legal, regulatory, or governmental requirements

🚫 We do not use personal data for advertising, behavioral profiling, or commercial marketing.

4. Legal Basis for Processing

4.1 Consent (Section 6 – DPDP Act)
By using the App, you provide free, specific, informed, unconditional, and unambiguous consent for processing your personal data for academic and administrative purposes.
You may withdraw your consent at any time by contacting us. Withdrawal may affect your ability to access certain services.

4.2 Legitimate Uses (Section 7 – DPDP Act)
We may process personal data without fresh consent where:

• Processing is necessary to provide enrolled educational services
• Required for maintaining academic records
• Mandated by law, court order, or government authority
• Required for fraud prevention, system security, or operational integrity

5. Data Sharing & Disclosure

We follow a strict “No Unauthorized Sharing” policy.
Personal data may be shared only with:

• Authorized faculty and administrative staff
• IT and technical service providers bound by confidentiality agreements
• Government or statutory authorities when legally required

🚫 We do not sell, rent, license, or trade personal data.

6. Data Security Measures

In compliance with the IT Act and IT Rules, we implement reasonable and industry-standard security safeguards, including:

• Encryption of data at rest and in transit
• Secure servers located in India
• Role-based access controls
• Authentication and authorization mechanisms
• Periodic security audits and reviews

While we strive to protect your data, no system is completely secure. Users are encouraged to safeguard their login credentials.

7. Data Retention

Personal data is retained only for as long as necessary to:

• Fulfill academic and administrative purposes
• Meet legal and regulatory obligations

Upon completion of retention requirements, data is securely deleted, anonymized, or archived as per applicable law.

8. Your Rights Under DPDP Act, 2023

You have the right to:

• Access your personal data
• Request correction or updating of inaccurate data
• Withdraw consent
• Request erasure of personal data (subject to legal limits)
• File grievances regarding data processing

We will respond within statutory timelines.

9. Children’s Data

For users below 18 years of age:

• Verifiable parental or guardian consent is required
• No tracking, profiling, or targeted communication is performed
• Data is processed solely for educational purposes

10. Data Storage & Cross-Border Transfer

All personal data is stored within India.
If any cross-border data transfer becomes necessary in the future, it will be carried out:

• In accordance with DPDP Act provisions
• With adequate safeguards
• With prior notice where required

11. Changes to This Policy

We reserve the right to modify this Privacy Policy at any time. Updates will be effective upon publication. Continued use of the App constitutes acceptance of the revised Policy.

12. Grievance Redressal & Contact Information